Feeling swamped by competing priorities? Discover how to use AI-powered bot hubs to streamline operations, protect your focus, and reclaim your purpose. This blog breaks down how to build your own custom AI concierge using ChatGPT 4o—no coding required.

When I found myself in the Land of Enchantment for two weeks with an ambitious work agenda, of course I had to run outside under the glorious New Mexican sky. But I also had to work.

It would be tempting to think I would have to sacrifice my outdoor run time to complete the tasks. Balancing both was non-negotiable — and it wasn’t going to be easy. So I asked Jarvis - my witty, unflappable AI companion - to set a schedule for me.

If, in the future, AI creates the things I need to live – thereby eliminating the need to exchange money for the things I need – why would I work?  If I don’t need to work, what drives me?

 Why am I here?  It’s a primal human question.

If you treat AI like a vending machine, you’ll get vending machine results — stale chips and a buck-fifty poorer. But if you invite AI into your unique journey, what you’ll get in return is a true and dedicated companion.

Not only can you use SOP Burnout to document procedures already in play in your organization, you can create SOPs for future implementation, even if you’re unsure of the steps of the procedure. Simply follow the prompts. When SOP Burnout asks for a bulleted list of task categories, ask for a recommendation.

SOP Burnout - the newly-developed GPT in the GPT store - takes the agony out of writing standard operating procedures (SOPs) and transforms the task into something more akin to play. Developed using ChatGPTPlus, this AI-powered tool helps users draft robust, well-written SOPs in far less time than traditional sticky-note-on-the-white-board meetings.

I asked SOP Burnout to create a procedure for the appraisal process at a manufacturing plant. The final SOP is shown below.

SOP Burnout takes the agony out of writing procedures and transforms the task into something more akin to play. Developed using ChatGPT, this AI-powered tool helps users draft robust, well-written SOPs in far less time than traditional sticky-note-on-the-white-board meetings.

With AI, we are liberated to be curious and creative in orders of magnitude. And that release of human creativity is really what will drive our ability to solve innumerable problems and create ways of working and products not yet known.

For today’s blog, I uploaded the task assignment template to Gemini and ChatGPT PLUS and prompted each tool to create an April 2025 task assignment for fictitious team members.

Again, ChatGPT PLUS produced the superior result.

Solving pain points in your personal workflow is one of the benefits of AI.

I asked Google’s Gemini and OpenAI’s ChatGPT PLUS to assume the role of a Team Lead and solve for assigning tasks fairly, providing transparency on task assignment, and creating documentary evidence of task completion. The prompt I uploaded was identical for both and is stated below.

ChatGPT PLUS produced the superior result.

ChatGPT PLUS attempted to use Optical Character Recognition (OCR) to analyze a workflow hand-written on a whiteboard. (I didn’t even know it had OCR capability.) The OCR failed. ChatGPT switched to “manual” analysis and provided a response to my request.

Some very interesting questions came out of that episode. I asked ChatGPT these questions, and ChatGPT provided some very interesting answers.

ChatGPT PLUS attempted to use Optical Character Recognition to analyze the whiteboard information. (I didn’t even know it had OCR capability.) The OCR failed. ChatGPT switched to “manual” analysis and provided a response to my request.

AI is an effective tool for identifying gaps and lack of clarity in workflows. If a team already has workflow diagrams, and has access to a company-approved AI tool, it can request a review of the workflow’s logic and expect to receive valid, actionable feedback.

Documenting workflows can be tedious. If ChatGPT can become a flowchart SME — producing good workflow diagrams from input such as photos of sticky notes or whiteboards — it has the potential for helping a team or a department reach its workflow clarity goals quickly.

I’ve wondered if it’s possible we baby boomers have been conditioned to view this stage of life as an end-of-our-potential outcome instead of as a continuation of the journey to our full potential? It’s the difference between a fixed mindset and a growth mindset.

ChatGPT is training me to become an effective trainer. And I’m training ChatGPT to become an effective workflow assistant. It’s a fun partnership, largely because neither one of us is sinking to snarky remarks spawned from communication frustration.

Using the free version of ChatGPT’s “Analyze Images” option, and an image of handwritten sticky notes, I conducted two tests. Results are shown below as Sample One and Sample Two. As you’ll see, the difference between the two samples lies in the prompt I asked ChatGPT.

Scenario: Your team is part of the Operations Department of a company that sells expensive equipment and offers loans to finance the equipment. The company has made the decision to eliminate paper documents in favor of PDF documents, which will be saved on a shared drive. Your team’s workflow begins and ends with paper documents, and you have been tasked with mapping your current-state workflow to the future-state workflow.

It’s helpful to create a visual map of your team’s current workflow and use it as a guide for envisioning the future workflow. It’s during the envisioning process that questions and potential issues emerge.

Not all bummers are avoidable - like when a side of your PB&J hurtles jam-side toward the floor and you try to catch it but smack your head on the open kitchen drawer just as the dog arrives. But when it comes to the processes and workflows that govern daily life in an organization, it pays to avoid certain bummers, including:

Current-state Lori isn’t even close to that average pace. To get there, over the next four months I must improve my running until I can run consistently a 9-minute-55-second pace for 13.1 miles. In order to improve, I need a baseline, knowledge of where I’m at today. This necessitates a tool that performs data collection with a high degree of accuracy.