Delegate a task to AI using the AI voice feature
I like interacting with Google’s Gemini using the voice feature on the Gemini app because it enables task communication using an audible narrative. By delegating a task to Gemini verbally, my keystrokes are reduced. Gemini’s verbal response eliminates the distraction of visual widgets and helps me focus on the data.
Since the Gemini app integrates with my Google Workspace, it has access to my email, document drive, and calendar. A few examples of tasks I delegate using the voice feature:
Daily
Read the events scheduled on my calendar for the day
Summarize my unread emails and read them aloud to me
Read back the full contents of an email that interests me
Modify work blocks on my calendar when planning the next day
Ad Hoc
Find time on my calendar for a quick 5K run and block the time off
Reschedule a meeting
Search my drive for a specific document, summarize it, and read the summary aloud to me
Transitioning from keystroke communication to verbal takes practice, even with the simple tasks noted above. Sometimes I don’t give Gemini enough information in the first pass for Gemini to perform the task with precision.
For instance, if I say “I need to know the steps for the client process”, Gemini doesn’t intuitively know to search my document drive for a Standard Operating Procedure on client process. But if I say, “Search my drive for the SOP on the client process and summarize the steps”, Gemini generally finds the SOP, summarizes it, and reads the summary aloud.
And there are limitations, which are uncovered through practice. For instance, Gemini can add a meeting to my calendar and include a link to the agenda in the meeting description. But it can’t add attendees. And Gemini via the app can search my drive for a document, but it can’t modify the document.
In the video below, I demonstrate how to delegate the task of adding a meeting to my calendar using the voice feature. If your workplace’s AI tool has the voice feature, and it integrates with your calendar, spend about 15 minutes testing task delegation via audible narrative. It will get you thinking about how to elevate your personal daily workflow.